Sonexis Offers Proactive Security Features
Security has always been an important factor in successful business and practices. Proper security measures not only help to protect businesses and their sensitive information, but it also protects customers and clients so that everyone involved can trust that they’re working under the best and most secure circumstances. When it comes to security in collaboration, it is important to be proactive in choosing a solution that can protect all parties on multiple levels. In doing this, hosts and participants can rest assured that their collaborative efforts and discussions are safe from unwanted and unnecessary parties or interruptions.
On-premise Solutions to Benefit Your Security
Since conferencing and collaboration involves connecting parties from multiple locations, it is imperative to be sure that these connections are secure and that calls won’t be compromised within the network environment. Though most companies have their own protected network behind their corporate firewall, many still choose to use cloud based conferencing solutions, which takes away the companies’ ability to ensure that their security standards are being met and greatly increases risk. In addition, cloud based conferences are not held on a server dedicated to your business alone. Meaning there’s no way for you to know who else has access to share the bridge at any one time.
The ConferenceManager™2 can be deployed on-premise which allow Sonexis customers to have full control over the security of their conferencing bridge by installing it behind their corporate firewall. For those customers who do not have the need for extensive security or are unable to manage a conferencing bridge on their own network, Sonexis offers dedicated conferencing bridges to be managed in a cloud environment at a colocation so that there is at least no concern when it comes to who has access to any companies’ individual conferencing bridge. Being that every business has different security needs, it is important to have multiple options and layers of security so companies don’t have to compromise security in order to find a solution that works for them.
Password and PIN Protected
While network and server protection are important factors in the basic security of your conferences, it is also necessary that your conference bridge has additional, built-in layers of security that limit accessibility for anyone who doesn’t belong. One common way this is addressed is by assigning each conference user their own unique identification number and PIN that must be used in order to organize and join a specific conference. These credentials are also required before any account modifications can be made. An additional layer of security that a host can require is conference-specific passwords that are individually generated and assigned to each participant, who must provide their password in order to gain access to the conference. After a specified amount of time, each PIN and password will expire to ensure that access is not admitted to anyone who has participated in a conference before. With this multi-layered authentication and invitation only access, the ConferenceManager2 gives its users peace of mind that they are participating in a secure conferencing environment.
Maintain security throughout your conference
Once each invited user has successfully and securely entered the conference, there are further measures that a host can take for continued security throughout the conference. One ConferenceManager2 feature the host can enable during a conference is an audible entry and exit announcement when any participant enters or leaves a conference. This announcement can be set as a simple tone or as a name recording that each user will be prompted to do prior to entering the call. In doing this, the host will know who is joining and leaving the conference at all times. The host also has the ability to lock a conference once everyone has arrived to restrict any additional or unwanted callers.
For businesses, security must be approached from a proactive standpoint. By taking the proper precautions, companies can save themselves from the hassle of a security breach. In collaborative spaces where innovation, negotiation and sensitive information are often shared, it is important that companies and their participants know that they are discussing in a secure environment. Choosing a conferencing solution that gives multi-layered security options to hosts and participants simplifies the environment and allows focus to remain on whichever topic is at hand.